--- title: "Automatic WhatsApp fee reminders for gyms | GymSetora" description: "GymSetora sends WhatsApp renewal reminders 3 days and 1 day before expiry, on the day and 3 days after, with a Pay button that pays your own UPI ID." url: https://www.gymsetora.com/features/whatsapp-fee-reminders updated: 2026-10-22 --- [Home](https://www.gymsetora.com/) › [Features](https://www.gymsetora.com/features) › WhatsApp reminders WhatsApp reminders # Automatic WhatsApp fee reminders for your gym GymSetora sends automatic WhatsApp renewal reminders 3 days and 1 day before a membership expires, on the expiry day and 3 days after, at 10:00 AM IST. Each message shows the amount due and a Pay button that opens the member's UPI app to pay your own UPI ID. Members who already renewed are skipped. Pro+ or add-on [Start 14-day free trial](https://app.gymsetora.com/signup) [Ask on WhatsApp](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20know%20more%20about%20GymSetora) ## How it works 1. **Connect WhatsApp and add your UPI ID** Use GymSetora's managed WhatsApp number, or connect your own WhatsApp Business number. Add your UPI ID in settings so every reminder can carry a payment link. 2. **Switch on the messages you want** Expiry reminders, birthday wishes and check-in confirmations are switched on one by one for your gym. Nothing is sent until you turn it on. 3. **GymSetora sends them every morning** Expiry reminders go out at 10:00 AM IST on the four reminder days. Each reminder is sent once, and members who have already renewed are left out. 4. **The member taps Pay** The button opens a secure page that launches the member's UPI app with your UPI ID and the amount filled in. The money goes straight to your account. ## What does the reminder say? The reminder greets the member by first name, names your gym, says when the plan expires (or how many days ago it expired) and shows the amount due. If the amount isn't known it says “as per your plan”. Under the message is a Pay button. The Pay link works for 7 days. It always pays the UPI ID that is in your settings when the member opens it, so changing your UPI ID later never sends money to an old account. ## Whose number do the messages come from? Messages come from GymSetora's managed WhatsApp number, so you can start without any WhatsApp Business API setup. When you connect your own WhatsApp Business number, reminders come from your number instead. ## Will members get spammed? No. Each reminder day is sent once per membership, members who renewed early get nothing more, and anyone who replies STOP is opted out of WhatsApp messages from your gym. ## Other WhatsApp messages GymSetora can send - Birthday wishes at 8:00 AM IST, with your gym's name. - A check-in confirmation that shows how many days are left on the member's plan. - A one-tap renewal reminder staff can send from a member's profile any day, at most once a day per member. ## On Starter? Send reminders from your own WhatsApp Automatic reminders are on Pro and Enterprise, and on Growth with the WhatsApp add-on. Every plan, including Starter, can send fee reminders from the staff phone's own WhatsApp with one tap: GymSetora opens WhatsApp with a ready message that has the amount, your UPI ID and a payment link. WhatsApp reminders at a glance | Reminder days | 3 days before, 1 day before, on the expiry day, 3 days after | | --- | --- | | Time | 10:00 AM IST (birthday wishes 8:00 AM IST) | | Sender | GymSetora's managed number, or your own WhatsApp Business number | | Payment | Pay button → member's UPI app → your UPI ID. Link valid 7 days | | Repeats | Each reminder once; members who renewed are skipped | | Opt-out | Members reply STOP | | Plans | Pro and Enterprise, or Growth + ₹499/month add-on. Manual reminder links on every plan | ## Which plan includes it? - Pro+ or add-on Automatic WhatsApp reminders 3 days and 1 day before expiry, on the day, and 3 days after - Pro+ or add-on Each reminder shows the amount due and a Pay button that opens the member's UPI app to pay your UPI ID; the link works for 7 days - Pro+ or add-on Members who have already renewed are skipped, and each reminder goes out only once - Pro+ or add-on Messages come from GymSetora's managed WhatsApp number, or from your own WhatsApp Business number once you connect it - All plans Send fee reminders from your own WhatsApp with one tap: a ready message with the amount, your UPI ID and a payment link On Growth: add **Official WhatsApp Cloud API** for **₹499/month** (incl. GST). [Compare plans and prices](https://www.gymsetora.com/pricing) ## WhatsApp reminders: questions owners ask **Do I need the WhatsApp Business API to send automatic reminders?** No. GymSetora sends reminders from its own managed WhatsApp number, so you can start straight away. You can connect your own WhatsApp Business number later and reminders will come from your number instead. Pro+ or add-on **Can I change the reminder days?** The automatic schedule is fixed: 3 days and 1 day before expiry, on the expiry day and 3 days after, at 10:00 AM IST. Staff can also send a one-tap renewal reminder from any member's profile on any day. Pro+ or add-on **Does the reminder payment go through GymSetora?** No. The Pay button opens the member's UPI app with your own UPI ID and the amount filled in, so the money goes straight to your bank account. GymSetora takes no commission. Pro+ or add-on All plans **How much do automatic WhatsApp reminders cost?** Automatic WhatsApp reminders are included in the Pro and Enterprise plans. On Growth they are a ₹499 a month add-on (prices include GST). Starter can send reminder links from the staff phone's own WhatsApp. Every self-serve plan starts with a 14-day free trial. Pro+ or add-on All plans ## Related - [How to automate gym fee reminders on WhatsApp](https://www.gymsetora.com/guides/automate-gym-fee-reminders) Automate gym fee reminders: a reminder schedule that works, what each message needs, WhatsApp app vs API, UPI payment links, consent and setup in GymSetora. - [WhatsApp fee reminder templates for gyms](https://www.gymsetora.com/tools/whatsapp-reminder-templates) Free WhatsApp templates for gym owners in English and Hinglish: renewal reminders, expiry-day and follow-up messages, payment thanks and birthday wishes. - [WhatsApp Business API for gyms](https://www.gymsetora.com/integrations/whatsapp-business) Send gym renewal reminders, birthday wishes and check-in confirmations on the WhatsApp Cloud API, from GymSetora's number or your own business number. Start today ## Bridge every gym to growth. Bring your member list from Excel, collect fees by UPI to your own account and let members check in with a QR. Try every self-serve plan free for 14 days. [Start 14-day free trial](https://app.gymsetora.com/signup) [Staff sign in](https://app.gymsetora.com/login) No card required · Prices include GST [Chat with us on WhatsApp](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20know%20more%20about%20GymSetora)