--- title: "GymSetora: Gym management software for Indian gyms | UPI, GST, WhatsApp" description: "Members, fees, check-ins, turnstiles and GST invoices in one place, with automatic WhatsApp renewal reminders. Built for Indian gyms. Start a 14-day free trial." url: https://www.gymsetora.com/ updated: 2026-10-22 --- Built for Indian gyms · INR · UPI · GST # The operating system for modern Indian gyms Members, fees, check-ins and UPI collections in one place. Add GST invoices and automatic WhatsApp renewal reminders on Pro, and stop dues leaking out of your gym. [Start 14-day free trial](https://app.gymsetora.com/signup) [Calculate your ROI](https://www.gymsetora.com/#roi) No card required · Import members from Excel *Image: Sample data: preview of the GymSetora reception counter showing live check-ins, this month's UPI and cash collections, and a WhatsApp renewal reminder* - UPI straight to your own UPI ID, 0% commission - QR check-in with anti-passback - Member app with QR pass and receipts - DPDPA-ready data export Why gyms switch ## A register, a calculator and WhatsApp forwards can't run a gym Fee money usually leaks out in the same three places. GymSetora closes each one, from the front desk to the GST return. - **Dues chased one call at a time** Renewals slip because nobody had time to remind every member before their plan ran out. - **The door lets everyone in** Expired members walk in behind paid ones, and the register can't tell who's who. - **Cash, UPI and the books never match** Payments are spread across a drawer, three phones and a notebook — and GST is a scramble. How GymSetora fixes it 1. 01 · Fees & reminders **Get paid on time, without the phone calls** Every fee gets its own UPI QR, and members are nudged on WhatsApp before their plan lapses. - Dynamic UPI QR that pays straight to your own UPI ID, 0% commission All plans - Automatic WhatsApp reminders 3 days and 1 day before expiry, on the day, and 3 days after Pro+ or add-on 2. 02 · Door access **Only paid members get through the door** Start with a QR kiosk at the desk, then connect the turnstile you already own. - QR check-in kiosk with anti-passback: one check-in a day, repeat scans blocked for 60 seconds All plans - Connects eSSL, ZKTeco and Hikvision turnstiles and flap barriers Pro+ or add-on - Offline whitelist keeps the gate opening for paid members when the internet drops Pro+ or add-on 3. 03 · Member app **Their membership, in their pocket** No app-store download and no password to forget — members log in with a WhatsApp code or a one-time link from your desk. - Digital membership card with the entry QR, plan and expiry All plans - Every payment receipt downloadable as a PDF in the app All plans - Staff can give any member a one-time login link to the member app, valid for 15 minutes All plans - Members log in with a WhatsApp OTP sent to their phone Pro+ or add-on 4. 04 · Retention & GST **Win back members, keep the books clean** See who has stopped coming while there's still time to call, and hand your CA clean GST numbers. - No-Show Radar lists members who haven't visited in 10 days by default — you choose the window Growth+ - GST tax invoices with CGST/SGST or IGST and a GSTR-1 export Pro+ or add-on - Cash vs UPI reconciliation, so the drawer matches the books All plans 01 / 04 · Fees & reminders *Image: Sample data: a dynamic UPI QR for ₹3,540 paying the gym's own UPI ID, and the WhatsApp reminder schedule at 3 days and 1 day before expiry, on the day, and 3 days after* One platform ## Everything else the gym runs on The desk, the trainers, the second branch and the paperwork — in the same app, with the plan that unlocks each one shown up front. - **Cash and UPI, reconciled** Every payment is tagged at the desk, so the cash drawer and your UPI statement tell the same story. - Cash vs UPI reconciliation, so the drawer matches the books All plans - **Bring your Excel register** Upload the sheet you already keep. Old dues come across without touching this month's books. - Import your member list from Excel (.xlsx) or CSV — columns like phone, expiry date and dues are matched automatically All plans - **Trainers & personal training** Commissions add themselves up, and every PT client gets a plan they can follow. - Trainer commissions and payouts worked out for you Growth+ - Workout and diet plans for every personal-training client Pro+ - **Every branch, one owner view** Open a second location without a second login. Members, collections and check-ins roll up to you. - Run 2 branches on Pro and 3 or more on Enterprise, with branch-wise reports Pro+ - Universal passes that work at every branch, with each visit credited to the branch the member visited Pro+ - Franchise royalty split worked out on every payment, with GST on the royalty, and tracked until each branch's share is settled Enterprise - With AutoPay, each franchise's share is transferred automatically to its own bank account through Razorpay Route, and pulled back if the payment is refunded; switched on when your Enterprise account is set up Enterprise - **Your own domain** Members and staff open the app on your gym's web address instead of ours. - Run the app on your own domain — the SSL certificate is issued automatically once DNS checks out Enterprise - **Security & your data** Staff logins are protected, every sensitive action is recorded, and the data stays yours to take. - Two-factor login for staff with an authenticator app All plans - Tamper-evident audit trail: entries can never be edited or deleted, not even by GymSetora Enterprise - Discounts and payment reversals need a manager's approval PIN, and every approval is recorded Enterprise - Owner-only full data export and member anonymisation on request (DPDP Act 2023) All plans Switching over ## Bring your members, not the paperwork 1. Step 1 Export your register Save the Excel sheet you already keep, or export it as CSV. No reformatting needed. All plans 2. Step 2 Upload it Phone, expiry date and dues columns are matched automatically, so old balances come across. All plans 3. Step 3 Go live Collect fees by UPI QR to your own UPI ID, and members open their QR pass and receipts in the member app. All plans Revenue leak calculator ## What are leaks costing your gym? Move the sliders to estimate the fee revenue you could recover with No-Show Radar and automatic WhatsApp reminders. Active members 250 Average monthly fee ₹1,200 Assumptions - 8% of members drift away each month; follow-up wins back 25% of them. - 5% of fee revenue is paid late or not at all; reminders recover 60% of it. Estimated monthly recovery ₹15,000/mo ₹1,80,000 a year - **Members kept by No-Show Radar Growth+:** ₹6,000 - **Dues recovered by WhatsApp reminders Pro+ or add-on:** ₹9,000 [Start 14-day free trial](https://app.gymsetora.com/signup) Illustrative estimate based on the assumptions shown. Actual results vary. Pricing ## Simple, honest pricing Priced for Indian gyms, in rupees. Pay yearly, get 2 months free. - **Starter** Replace the paper register at a single-floor gym. ₹833 /month ₹9,990 billed yearly · incl. GST Up to 100 members · 1 branch - QR check-in kiosk with anti-passback - Dynamic UPI QR to your own UPI ID - Cash drawer vs bank ledger - WhatsApp fee reminder links - Member app: QR pass and receipts - Lockers and basic reports [Start free trial](https://app.gymsetora.com/signup?plan=starter) [See live demo](https://app.gymsetora.com/demo/starter) - **Growth** Most popular Plug revenue leaks in an established gym. ₹1,666 /month ₹19,990 billed yearly · incl. GST Up to 350 members · 1 branch - Everything in Starter - No-Show Red List and follow-ups - Trainer commissions and payouts - Staff roles and payroll - Expenses and profit reports [Start free trial](https://app.gymsetora.com/signup?plan=growth) [See live demo](https://app.gymsetora.com/demo/growth) - **Pro** High-volume gyms that automate everything. ₹2,499 /month ₹29,990 billed yearly · incl. GST Up to 1,000 members · 2 branches - Everything in Growth - Automatic WhatsApp renewal reminders - Turnstile and biometric gate bridge - GST invoices and GSTR-1 export - Churn Radar and PT coaching - Multi-branch HQ reports - Card autopay mandates [Start free trial](https://app.gymsetora.com/signup?plan=pro) [See live demo](https://app.gymsetora.com/demo/pro) - **Enterprise** Multi-branch Multiple branches and your own domain. ₹4,999 /month ₹59,990 billed yearly · incl. GST 1,000+ members (custom) · 3+ branches - Everything in Pro - Custom domain with automatic SSL - HQ view across 3+ branches - Franchise royalty splits, paid out automatically - Corporate accounts & B2B invoices - Equipment register & maintenance - Tamper-evident audit trail & approval PINs - Custom member and branch limits [Talk to us](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20know%20about%20GymSetora%20Enterprise) [Request a demo](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20request%20a%20GymSetora%20Enterprise%20demo) 14-day free trial on Starter, Growth and Pro · No card required · Prices include 18% GST. GST invoice provided. Paid plans renew automatically each month or year until cancelled. Cancel any time; you keep access until the paid period ends. [Cancellation policy](https://www.gymsetora.com/cancellation) [Compare every feature by plan](https://www.gymsetora.com/pricing) ### Add-ons for Growth Need one Pro feature without the full upgrade? Add it to your Growth plan. All four are already included in Pro and Enterprise. - Official WhatsApp Cloud API ₹499 /month or ₹4,990 /year · incl. GST - Biometric turnstile / flap barrier bridge ₹699 /month or ₹6,990 /year · incl. GST - GST billing & GSTR-1 export ₹349 /month or ₹3,490 /year · incl. GST - Card autopay mandates ₹399 /month or ₹3,990 /year · incl. GST FAQ ## Questions gym owners ask us Straight answers on price, hardware, WhatsApp, UPI and GST. Something else on your mind? [Ask us on WhatsApp](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20know%20more%20about%20GymSetora) **What is GymSetora?** GymSetora is gym management software built for Indian gyms. On every plan it handles members, fee collection by UPI QR, QR check-in with anti-passback, lockers, cash vs UPI reconciliation and a member app with a QR pass and receipts. Higher plans add the No-Show Radar, trainer payouts, automatic WhatsApp reminders, turnstiles, GST invoices and multi-branch reports. All plans **How much does GymSetora cost?** GymSetora has four plans: Starter ₹999, Growth ₹1,999, Pro ₹2,999 and Enterprise ₹5,999 a month. All prices include 18% GST and you get a GST invoice. Paying yearly gets you 2 months free, and Starter, Growth and Pro start with a 14-day free trial with no card required. **Do I need new hardware to start?** No. The GymSetora check-in kiosk runs in the browser on any phone or tablet with a camera, and members scan in with the QR in their member app. Turnstiles and flap barriers are optional: eSSL, ZKTeco and Hikvision devices connect on Pro and Enterprise, or on Growth with the ₹699/month turnstile add-on. All plans Pro+ or add-on **Can I import my existing members from Excel?** Yes. Upload your member list to GymSetora as an Excel (.xlsx) or CSV file and columns such as name, phone, email, expiry date and dues are matched automatically, so old balances come across. This is included on every plan. All plans **How do WhatsApp fee reminders work, and whose number do they come from?** GymSetora sends automatic WhatsApp renewal reminders 3 days and 1 day before a membership expires, on the expiry day and 3 days after, at 10:00 AM IST. They come from GymSetora's managed WhatsApp number, or from your own WhatsApp Business number once you connect it. Automatic reminders are on Pro and Enterprise, or on Growth with the ₹499/month WhatsApp add-on, and you switch each one on in settings. Pro+ or add-on **Does fee money go to my own UPI account?** Yes. GymSetora shows a dynamic UPI QR for the exact amount due, and the member pays straight to your own UPI ID from any UPI app, with 0% commission taken by GymSetora. Cash and UPI are then reconciled so the drawer matches the books. Available on every plan. All plans **Can GymSetora create GST invoices for my members?** Yes. GymSetora creates GST tax invoices with CGST and SGST, or IGST for inter-state supply, and exports a GSTR-1 report for your filing. GST billing is on Pro and Enterprise, or on Growth with the ₹349/month GST add-on. Pro+ or add-on **Which turnstile and biometric devices does GymSetora support?** GymSetora connects eSSL, ZKTeco and Hikvision turnstiles and flap barriers. An offline whitelist keeps the gate opening for paid-up members if the internet drops. Turnstile support is on Pro and Enterprise, or on Growth with the turnstile add-on. Pro+ or add-on **How does GymSetora help me win back members who stop coming?** The GymSetora No-Show Radar lists members who haven't checked in for 10 days by default, and you can set your own window, so staff can follow up before the membership lapses. It is included from the Growth plan up. Growth+ **Can I run more than one gym branch on GymSetora?** Yes. Run 2 branches on Pro and 3 or more on Enterprise, with branch-wise reports. Enterprise member and branch limits are set to fit your chain. Pro+ **Is my members' data safe?** GymSetora protects staff logins with two-factor authentication, keeps an audit log of logins and staff actions, and lets only the owner export the gym's full data. Members can be anonymised on request, in line with the Digital Personal Data Protection (DPDP) Act 2023. These controls are on every plan. All plans **What happens after the 14-day free trial?** Choose a plan from the billing page in GymSetora to carry on. If you don't, the gym is paused: the staff app, check-in kiosk and member app stop working, but the owner can still sign in to the billing page and restart by paying. No card is needed to start the trial. Start today ## Bridge every gym to growth. Bring your member list from Excel, collect fees by UPI to your own account and let members check in with a QR. Try every self-serve plan free for 14 days. [Start 14-day free trial](https://app.gymsetora.com/signup) [Staff sign in](https://app.gymsetora.com/login) No card required · Prices include GST [Chat with us on WhatsApp](https://wa.me/919328819265?text=Hi%2C%20I%27d%20like%20to%20know%20more%20about%20GymSetora)