Members, fees, check-ins and UPI collections in one place. Add GST invoices and automatic WhatsApp renewal reminders on Pro, and stop dues leaking out of your gym.
“Hi Rohan, your 3-month plan ends in 3 days. Tap to renew by UPI.”
38 renewals due in 7 daysSend reminders
UPI straight to your own UPI ID, 0% commission
QR check-in with anti-passback
Member app with QR pass and receipts
DPDPA-ready data export
Why gyms switch
A register, a calculator and WhatsApp forwards can't run a gym
Fee money usually leaks out in the same three places. GymSetora closes each one, from the front desk to the GST return.
Dues chased one call at a time
Renewals slip because nobody had time to remind every member before their plan ran out.
The door lets everyone in
Expired members walk in behind paid ones, and the register can't tell who's who.
Cash, UPI and the books never match
Payments are spread across a drawer, three phones and a notebook — and GST is a scramble.
How GymSetora fixes it
01 · Fees & reminders
Get paid on time, without the phone calls
Every fee gets its own UPI QR, and members are nudged on WhatsApp before their plan lapses.
Dynamic UPI QR that pays straight to your own UPI ID, 0% commissionAll plans
Automatic WhatsApp reminders 3 days and 1 day before expiry, on the day, and 3 days afterPro+ or add-on
Collect fee · UPISample data
₹3,540
Rohan Kulkarni · 3-month plan
Pays toyourgym@okaxis
0% commission
WhatsApp remindersPro+ or add-on
3 days before10:00 AM
1 day before10:00 AM
On expiry10:00 AM
3 days after10:00 AM
“Hi Rohan, your 3-month plan ends on 20 Oct. Tap to renew by UPI.”
02 · Door access
Only paid members get through the door
Start with a QR kiosk at the desk, then connect the turnstile you already own.
QR check-in kiosk with anti-passback: one check-in a day, repeat scans blocked for 60 secondsAll plans
Connects eSSL, ZKTeco and Hikvision turnstiles and flap barriersPro+ or add-on
Offline whitelist keeps the gate opening for paid members when the internet dropsPro+ or add-on
Entry kiosk · Main doorSample data
Access granted
Aarav Sharma
Checked in · plan active
Blocked
Priya Nair
Anti-passback · scanned 38 s ago
Gate devicesPro+ or add-on
eSSL flap barrierMain door Online
ZKTeco turnstileLadies' floor Online
Hikvision face terminalStaff entry Offline · whitelist active
03 · Member app
Their membership, in their pocket
No app-store download and no password to forget — members log in with a WhatsApp code or a one-time link from your desk.
Digital membership card with the entry QR, plan and expiryAll plans
Every payment receipt downloadable as a PDF in the appAll plans
Staff can give any member a one-time login link to the member app, valid for 15 minutesAll plans
Members log in with a WhatsApp OTP sent to their phonePro+ or add-on
Member appSample data
Log in
+91 98XXX XX142
Your login code is sent on WhatsApp.
482913
No WhatsApp? The desk can send a one-time link.
Member #0142
Neha Joshi
6-month plan
Active till 31 Mar 2027
Receipts
RCPT-2026-038802 Oct₹3,540
RCPT-2026-010102 Apr₹6,490
04 · Retention & GST
Win back members, keep the books clean
See who has stopped coming while there's still time to call, and hand your CA clean GST numbers.
No-Show Radar lists members who haven't visited in 10 days by default — you choose the windowGrowth+
GST tax invoices with CGST/SGST or IGST and a GSTR-1 exportPro+ or add-on
Cash vs UPI reconciliation, so the drawer matches the booksAll plans
Owner desk · Retention & taxSample data
No-Show Radar · 10+ daysGrowth+
Vikram RaoAnnual12 days
Sneha Iyer3-month15 days
Kabir MehtaMonthly21 days
GST invoicePro+ or add-on
INV/26-27/0412
Taxable value
₹3,000
CGST 9%
₹270
SGST 9%
₹270
Total
₹3,540
Export GSTR-1
ReconciliationAll plans
UPI
₹3,64,000
Cash drawer
₹1,18,500
Matched with the books
01 / 04 · Fees & reminders
Collect fee · UPISample data
₹3,540
Rohan Kulkarni · 3-month plan
Pays toyourgym@okaxis
0% commission
WhatsApp remindersPro+ or add-on
3 days before10:00 AM
1 day before10:00 AM
On expiry10:00 AM
3 days after10:00 AM
“Hi Rohan, your 3-month plan ends on 20 Oct. Tap to renew by UPI.”
One platform
Everything else the gym runs on
The desk, the trainers, the second branch and the paperwork — in the same app, with the plan that unlocks each one shown up front.
Cash and UPI, reconciled
Every payment is tagged at the desk, so the cash drawer and your UPI statement tell the same story.
Sample data Drawer matched
₹4,82,500
October collections
UPI
₹3,64,000
Cash
₹1,18,500
Cash vs UPI reconciliation, so the drawer matches the booksAll plans
Bring your Excel register
Upload the sheet you already keep. Old dues come across without touching this month's books.
members-register.xlsxMapped
Aarav Sharma14 Jan—
Priya Nair02 Nov₹1,500
Rohan Kulkarni20 Oct—
Import your member list from Excel (.xlsx) or CSV — columns like phone, expiry date and dues are matched automaticallyAll plans
Trainers & personal training
Commissions add themselves up, and every PT client gets a plan they can follow.
Payouts · OctoberSample data
IImran K.14 clients₹21,000
KKavya S.9 clients₹13,500
Trainer commissions and payouts worked out for youGrowth+
Workout and diet plans for every personal-training clientPro+
Every branch, one owner view
Open a second location without a second login. Members, collections and check-ins roll up to you.
Owner view · all branchesSample data
Downtown
₹2,86,000
412 members
Riverside
₹2,31,000
356 members
Combined collections₹5,17,000
Run 2 branches on Pro and 3 or more on Enterprise, with branch-wise reportsPro+
Universal passes that work at every branch, with each visit credited to the branch the member visitedPro+
Franchise royalty split worked out on every payment, with GST on the royalty, and tracked until each branch's share is settledEnterprise
With AutoPay, each franchise's share is transferred automatically to its own bank account through Razorpay Route, and pulled back if the payment is refunded; switched on when your Enterprise account is set upEnterprise
Your own domain
Members and staff open the app on your gym's web address instead of ours.
app.yourgym.in
DNS record verified
SSL certificate issued
Run the app on your own domain — the SSL certificate is issued automatically once DNS checks outEnterprise
Security & your data
Staff logins are protected, every sensitive action is recorded, and the data stays yours to take.
Audit logSample data
Owner login · 2FA6:02 PM
Payment recorded6:14 PM
Data export by owner6:20 PM
Two-factor login for staff with an authenticator appAll plans
Tamper-evident audit trail: entries can never be edited or deleted, not even by GymSetoraEnterprise
Discounts and payment reversals need a manager's approval PIN, and every approval is recordedEnterprise
Owner-only full data export and member anonymisation on request (DPDP Act 2023)All plans
Switching over
Bring your members, not the paperwork
Step 1
Export your register
Save the Excel sheet you already keep, or export it as CSV. No reformatting needed.
All plans
Step 2
Upload it
Phone, expiry date and dues columns are matched automatically, so old balances come across.
All plans
Step 3
Go live
Collect fees by UPI QR to your own UPI ID, and members open their QR pass and receipts in the member app.
All plans
Revenue leak calculator
What are leaks costing your gym?
Move the sliders to estimate the fee revenue you could recover with No-Show Radar and automatic WhatsApp reminders.
502,000
50010,000
Assumptions
8% of members drift away each month; follow-up wins back 25% of them.
5% of fee revenue is paid late or not at all; reminders recover 60% of it.
Estimated monthly recovery
₹15,000/mo
₹1,80,000 a year
Members kept by No-Show RadarGrowth+
₹6,000
Dues recovered by WhatsApp remindersPro+ or add-on
GymSetora is gym management software built for Indian gyms. On every plan it handles members, fee collection by UPI QR, QR check-in with anti-passback, lockers, cash vs UPI reconciliation and a member app with a QR pass and receipts. Higher plans add the No-Show Radar, trainer payouts, automatic WhatsApp reminders, turnstiles, GST invoices and multi-branch reports.
All plans
How much does GymSetora cost?
GymSetora has four plans: Starter ₹999, Growth ₹1,999, Pro ₹2,999 and Enterprise ₹5,999 a month. All prices include 18% GST and you get a GST invoice. Paying yearly gets you 2 months free, and Starter, Growth and Pro start with a 14-day free trial with no card required.
Do I need new hardware to start?
No. The GymSetora check-in kiosk runs in the browser on any phone or tablet with a camera, and members scan in with the QR in their member app. Turnstiles and flap barriers are optional: eSSL, ZKTeco and Hikvision devices connect on Pro and Enterprise, or on Growth with the ₹699/month turnstile add-on.
All plansPro+ or add-on
Can I import my existing members from Excel?
Yes. Upload your member list to GymSetora as an Excel (.xlsx) or CSV file and columns such as name, phone, email, expiry date and dues are matched automatically, so old balances come across. This is included on every plan.
All plans
How do WhatsApp fee reminders work, and whose number do they come from?
GymSetora sends automatic WhatsApp renewal reminders 3 days and 1 day before a membership expires, on the expiry day and 3 days after, at 10:00 AM IST. They come from GymSetora's managed WhatsApp number, or from your own WhatsApp Business number once you connect it. Automatic reminders are on Pro and Enterprise, or on Growth with the ₹499/month WhatsApp add-on, and you switch each one on in settings.
Pro+ or add-on
Does fee money go to my own UPI account?
Yes. GymSetora shows a dynamic UPI QR for the exact amount due, and the member pays straight to your own UPI ID from any UPI app, with 0% commission taken by GymSetora. Cash and UPI are then reconciled so the drawer matches the books. Available on every plan.
All plans
Can GymSetora create GST invoices for my members?
Yes. GymSetora creates GST tax invoices with CGST and SGST, or IGST for inter-state supply, and exports a GSTR-1 report for your filing. GST billing is on Pro and Enterprise, or on Growth with the ₹349/month GST add-on.
Pro+ or add-on
Which turnstile and biometric devices does GymSetora support?
GymSetora connects eSSL, ZKTeco and Hikvision turnstiles and flap barriers. An offline whitelist keeps the gate opening for paid-up members if the internet drops. Turnstile support is on Pro and Enterprise, or on Growth with the turnstile add-on.
Pro+ or add-on
How does GymSetora help me win back members who stop coming?
The GymSetora No-Show Radar lists members who haven't checked in for 10 days by default, and you can set your own window, so staff can follow up before the membership lapses. It is included from the Growth plan up.
Growth+
Can I run more than one gym branch on GymSetora?
Yes. Run 2 branches on Pro and 3 or more on Enterprise, with branch-wise reports. Enterprise member and branch limits are set to fit your chain.
Pro+
Is my members' data safe?
GymSetora protects staff logins with two-factor authentication, keeps an audit log of logins and staff actions, and lets only the owner export the gym's full data. Members can be anonymised on request, in line with the Digital Personal Data Protection (DPDP) Act 2023. These controls are on every plan.
All plans
What happens after the 14-day free trial?
Choose a plan from the billing page in GymSetora to carry on. If you don't, the gym is paused: the staff app, check-in kiosk and member app stop working, but the owner can still sign in to the billing page and restart by paying. No card is needed to start the trial.
Start today
Bridge every gym to growth.
Bring your member list from Excel, collect fees by UPI to your own account and let members check in with a QR. Try every self-serve plan free for 14 days.