Trainers & payroll
Trainer commissions and staff payroll for gyms
GymSetora works out each trainer's commission automatically when a client pays — a percentage of the payment plus an optional flat fee — and runs monthly payroll from staff attendance. Add bonuses or deductions such as TDS, PF and advances, approve the run, mark it paid and hand everyone a PDF payslip.
Growth+
How it works
Set each trainer's commission
Choose a percentage of client payments, a flat fee per payment, or both.
Staff punch in
Staff punch in with a biometric reader, a card or at the desk. Late arrivals are marked against their shift.
Generate the month's payroll
GymSetora drafts payroll from attendance and the commissions earned. Add bonuses and deductions while it is a draft.
Approve and pay
Approve to freeze the figures, record how you paid, and share each person's PDF payslip.
How are trainer commissions calculated?
When a member assigned to a trainer pays, GymSetora adds a commission to that trainer's pending payouts: the payment amount times the trainer's percentage, plus their flat fee if they have one. The commission can never be more than the payment itself. Each entry notes the member, the rate and the payment it came from.
How does monthly payroll work?
Payroll starts as a draft built from attendance and pending commissions. You add earnings (bonus, overtime, incentive) and deductions (TDS, PF, ESI, professional tax, advance recovery, loss of pay, late fines). Approving freezes the figures; marking it paid records the payment mode and marks the included commissions as paid. Cancelling a run releases its commissions back for the next one.
What does the payslip show?
Each payslip is a PDF with the month, the earnings and deductions, and the net pay in figures and in words using Indian numbering (lakh and crore).
Trainers & payroll: questions owners ask
Can GymSetora calculate personal trainer commission automatically?
Yes. Set a percentage, a flat fee per payment, or both for each trainer, and GymSetora adds the commission to the trainer's pending payouts whenever an assigned client pays.
Growth+
Does GymSetora payroll handle TDS, PF and ESI?
You add them as deductions on the draft payroll: TDS, PF, ESI, professional tax, advance recovery, loss of pay and late fines, alongside earnings such as bonus and overtime. GymSetora does not file these with the government for you.
Growth+
How is staff attendance captured?
Staff punch in with a biometric reader or card, or staff are marked at the desk. Late arrivals are marked against each person's shift, and payroll is built from the month's attendance.
Growth+
Which plan includes trainer commissions and payroll?
Trainer commissions, payouts and staff payroll are included from the Growth plan up: Growth, Pro and Enterprise.
Growth+
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