Features
Everything GymSetora does for your gym
GymSetora is gym management software for Indian gyms. Every plan covers members, UPI fee collection to your own account, a QR check-in kiosk, receipts and a member app. Higher plans add automatic WhatsApp reminders, turnstiles, GST invoices, trainer payouts and multi-branch reports. Each feature below shows the lowest plan that includes it.
Feature guides
- WhatsApp remindersPro+ or add-onAutomatic WhatsApp fee reminders for gymsGymSetora sends WhatsApp renewal reminders 3 days and 1 day before expiry, on the day and 3 days after, with a Pay button that pays your own UPI ID.Read the guide
- UPI fee collectionAll plansUPI fee collection for gyms, 0% commissionCollect gym fees with a dynamic UPI QR for the exact amount. Members pay from GPay, PhonePe, Paytm or BHIM straight to your own UPI ID. 0% commission.Read the guide
- QR check-inAll plansQR check-in kiosk for gyms on any phoneTurn any phone or tablet into a gym check-in kiosk. A changing QR pass stops sharing, and expired plans, unpaid dues and repeat scans are blocked.Read the guide
- Turnstiles & biometricsPro+ or add-onTurnstile & biometric integration for gymsConnect eSSL, ZKTeco and Hikvision turnstiles and biometric readers to GymSetora. Paid-up members still get in when the gym's internet is down.Read the guide
- GST billingPro+ or add-onGST billing software for gyms with GSTR-1Automatic GST tax invoices for every gym payment with CGST/SGST or IGST, SAC 999723, B2B GSTINs, credit notes and GSTR-1 export as JSON or Excel.Read the guide
- Member appAll plansMember app for gyms: QR pass, receipts, renewalsA member app with no app-store download: QR entry pass, plan and expiry, receipts, class booking, attendance history and UPI renewal for your gym members.Read the guide
- Trainers & payrollGrowth+Trainer commission and staff payroll for gymsAutomatic trainer commission on every client payment, plus monthly staff payroll from attendance with bonuses, TDS, PF and PDF payslips. Growth plan and up.Read the guide
- RetentionGrowth+Gym member retention: No-Show and Churn RadarFind members who stopped coming with the No-Show Radar, log follow-ups, and on Pro let Churn Radar score risk nightly and send WhatsApp win-backs.Read the guide
- PT coachingPro+Workout and diet plans for PT clientsGive PT clients workout plans with up to 7 split days and diet plans with calories and protein. Clients see them in the member app and log their lifts.Read the guide
- Multi-branchPro+Multi-branch gym management softwareRun 2 gym branches on Pro or 3+ on Enterprise from one login, with branch-wise reports and universal passes credited to the branch members visit.Read the guide
- Switch from ExcelAll plansImport gym members from Excel or CSVUpload your member register from Excel or CSV: up to 10,000 members, columns matched automatically, Indian dates read, duplicates skipped, dues kept.Read the guide
All features and their plans
Fees and payments
- All plansDynamic UPI QR that pays straight to your own UPI ID, 0% commission
- All plansEvery payment, whether UPI, cash or card, gets a numbered receipt
- All plansCash vs UPI reconciliation, so the drawer matches the books
- All plansMembers renew from the member app with a 1-tap UPI payment; staff approve it once the money shows in your account
- Pro+ or add-onMembers can set up autopay by card or UPI AutoPay through your own Razorpay account, so the money settles straight to you
GST billing
- Pro+ or add-onGST tax invoices with CGST/SGST or IGST and a GSTR-1 export
- Pro+ or add-onA GST tax invoice is issued automatically for every payment, numbered per financial year
- Pro+ or add-onBusiness members can add their GSTIN for B2B invoices, and buyers from another state are charged IGST
- Pro+ or add-onCredit notes to cancel or correct an invoice, with the Section 34 deadline tracked
- Pro+ or add-onGSTR-1 for any month as JSON for the GST portal and as an Excel workbook: B2B, B2C, credit notes, SAC summary and document series
- Pro+ or add-onYour GSTIN is checked for format, state code and check digit; SAC 999723 and 18% GST are set by default
- Pro+ or add-onAutomatic WhatsApp reminders 3 days and 1 day before expiry, on the day, and 3 days after
- Pro+ or add-onEach reminder shows the amount due and a Pay button that opens the member's UPI app to pay your UPI ID; the link works for 7 days
- Pro+ or add-onMembers who have already renewed are skipped, and each reminder goes out only once
- Pro+ or add-onExpiry reminders go out at 10:00 AM IST and birthday wishes at 8:00 AM; each automation is switched on per gym
- Pro+ or add-onMessages come from GymSetora's managed WhatsApp number, or from your own WhatsApp Business number once you connect it
- Pro+ or add-onConnect your own WhatsApp Business number with its Meta phone number ID and access token; the token is stored encrypted
- Pro+ or add-onWhatsApp check-in confirmation showing how many days are left on the member's plan
- Pro+ or add-onMembers who reply STOP are opted out of WhatsApp messages
- All plansSend fee reminders from your own WhatsApp with one tap: a ready message with the amount, your UPI ID and a payment link
Check-in
- All plansThe check-in kiosk runs in the browser on any phone or tablet with a camera
- All plansQR check-in kiosk with anti-passback: one check-in a day, repeat scans blocked for 60 seconds
- All plansThe member's QR pass keeps changing and only works at your gym, so screenshots and forwarded passes are refused
- All plansOptional live-pass-only mode: the kiosk refuses printed or static member codes
- All plansEntry needs an active plan and dues within the limit you set; self check-in also follows your opening hours
- All plansThe second scan checks a member out, a return within 30 minutes reopens the same visit, and visits left open for 5 hours close automatically
Turnstiles and biometrics
- Pro+ or add-onConnects eSSL, ZKTeco and Hikvision turnstiles and flap barriers
- Pro+ or add-oneSSL and ZKTeco terminals connect in ADMS (Cloud Server) push mode; the older pull mode is not supported
- Pro+ or add-onHikvision terminals check faces and cards themselves; GymSetora records each scan and applies your entry rules
- Pro+ or add-onA small gateway app runs on a Windows PC, Raspberry Pi or mini-PC on your gym network and talks to the gate
- Pro+ or add-onOffline whitelist keeps the gate opening for paid members when the internet drops
- Pro+ or add-onThe gateway opens the gate in under 50 ms from its local list of paid members, even with the internet down
- Pro+ or add-onEvery gate scan is stored locally and synced when the connection is back, and the exit always opens
- Pro+ or add-onThe gateway keeps only member codes, first names, card numbers and pass dates — no phone numbers, photos or fingerprint templates
Member app
- All plansThe member app opens in the phone's browser and can be added to the home screen — no app-store download
- All plansDigital membership card with the entry QR, plan and expiry
- All plansEvery payment receipt downloadable as a PDF in the app
- All plansMembers see the class timetable and book or cancel a class in the app
- All plansMembers see their own attendance history
- All plansStaff can give any member a one-time login link to the member app, valid for 15 minutes
- Pro+ or add-onMembers log in with a WhatsApp OTP sent to their phone
- Pro+ or add-onMembers download their GST tax invoices from the app
Retention
- Growth+No-Show Radar lists members who haven't visited in 10 days by default — you choose the window
- Growth+Log every follow-up — WhatsApp, call or in person — with the outcome, such as will return, injured or travelling
- Pro+Churn Radar scores every member each night on falling attendance, expiry, unpaid dues and days since the last visit, and opens a call task for high-risk members
- Pro+The score is rule-based, so staff see exactly why a member is at risk
- Pro+Optional WhatsApp win-back message to members at critical risk, at most once every 14 days
Trainers and payroll
- Growth+Trainer commissions and payouts worked out for you
- Growth+Trainer commission on each client payment is a percentage of the payment plus an optional flat fee, worked out automatically
- Growth+Staff punch in by biometric, card or at the desk, and late arrivals are marked against their shift
- Growth+Monthly payroll from staff attendance and commissions — draft, approve, mark paid — with a PDF payslip for each person
- Growth+Add bonuses, overtime and incentives, or deductions such as TDS, PF, ESI, professional tax, advances and late fines
PT coaching
- Pro+Workout and diet plans for every personal-training client
- Pro+Workout plans with up to 7 split days, and sets, reps, rest and a video link for each exercise
- Pro+Diet plans with up to 8 meals, with calories and protein for each food
- Pro+Members see their plans in the member app and log the sets and weights they lift
- Pro+Trainers see and edit only the clients assigned to them
Branches and your brand
- Pro+Run 2 branches on Pro and 3 or more on Enterprise, with branch-wise reports
- Pro+Universal passes that work at every branch, with each visit credited to the branch the member visited
- Pro+Branch-wise report of admissions, renewals, expenses and inter-branch visits
- EnterpriseFranchise royalty split worked out on every payment, with GST on the royalty, and tracked until each branch's share is settled
- EnterpriseWith AutoPay, each franchise's share is transferred automatically to its own bank account through Razorpay Route, and pulled back if the payment is refunded; switched on when your Enterprise account is set up
- EnterpriseRun the app on your own domain — the SSL certificate is issued automatically once DNS checks out
Enterprise operations
- EnterpriseCorporate accounts: enrol a company's employees, bill the company on a B2B invoice with its GSTIN checked, and record its payments
- EnterpriseEquipment register with QR tags, maintenance tickets, AMC expiry dates and a replacement forecast for the next financial year
- EnterpriseDiscounts and payment reversals need a manager's approval PIN, and every approval is recorded
- EnterpriseTamper-evident audit trail: entries can never be edited or deleted, not even by GymSetora
Switching from Excel
- All plansImport your member list from Excel (.xlsx) or CSV — columns like phone, expiry date and dues are matched automatically
- All plansUp to 10,000 members per file, and Indian dates such as 25/12/2026 are read correctly
- All plansDuplicates are skipped, old dues come in as an opening balance (never as income), and an import that would pass your member limit adds nobody
Security and data
- All plansTwo-factor login for staff with an authenticator app
- All plansAudit log of logins and staff actions
- All plansOwner-only full data export and member anonymisation on request (DPDP Act 2023)
- All plansStaff passwords are stored only as argon2 hashes, never in readable form
- All plansWhatsApp access tokens, payment gateway keys and staff bank account numbers are encrypted with AES-256-GCM; only the last 4 digits of a bank account are shown
- All plansFor Aadhaar, only the last 4 digits and a one-way hash are kept — never the full number
- All plansSign-in sessions use HTTP-only cookies, with CSRF protection, rate limits and security headers on every request
- All plansPersonal data inside payment-gateway notifications is purged after 90 days
Start today
Bridge every gym to growth.
Bring your member list from Excel, collect fees by UPI to your own account and let members check in with a QR. Try every self-serve plan free for 14 days.
No card required · Prices include GST
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