Switch from Excel
Move your gym from Excel to GymSetora in one upload
GymSetora imports your existing member list from Excel (.xlsx) or CSV — up to 10,000 members per file. Columns like name, phone, expiry date and dues are matched automatically, Indian dates such as 25/12/2026 are read correctly, duplicates are skipped and old dues come across as an opening balance, never as income.
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How it works
Export your register
Save your Excel sheet or old software's export as .xlsx or .csv.
Upload it
GymSetora matches the columns by name — “Mobile”, “Contact” and “Phone Number” all count as phone.
Review the summary
See how many members were imported, which rows were duplicates and any row with an error, by row number.
Start collecting
Members get sequential member IDs, with their expiry dates and old dues ready for renewal.
Which columns does GymSetora read?
- Name (or member name, client name).
- Phone (or mobile, contact, phone number).
- Email, gender and date of birth.
- Expiry date (or end date, valid until, renewal date).
- Join date (or start date, admission date).
- Dues (or balance, pending amount, outstanding).
Will importing mess up my accounts?
No. Old dues come in as an opening balance on each member, not as payments, so your collection reports and cash drawer start clean. Rows with the same phone and name are imported once, and members already in GymSetora are skipped.
Each import is all-or-nothing: if the file would take you past your plan's member limit, nothing is added and you are told why.
Does it understand Indian date formats?
Yes. Day-first dates like 25/12/2026, 25-12-2026 and 25.12.2026 are read correctly, as are Excel dates and ISO dates (2026-12-25).
Switch from Excel: questions owners ask
How do I move my gym members from Excel to GymSetora?
Upload your member list to GymSetora as an Excel (.xlsx) or CSV file. Columns such as name, phone, expiry date and dues are matched automatically, and you get a summary of imported members, duplicates and any rows with errors.
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Will old pending fees come across?
Yes. A dues column is imported as each member's opening balance, so staff can collect it, but it is never counted as income in your reports.
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Is there a limit to how many members I can import?
One file can hold up to 10,000 members. The total still has to fit your plan's member limit; if a file would go over it, GymSetora imports nothing and tells you.
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Start today
Bridge every gym to growth.
Bring your member list from Excel, collect fees by UPI to your own account and let members check in with a QR. Try every self-serve plan free for 14 days.
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